Assessment Policy and Procedures Assessment Policy and Procedures | Gold Coast Learning Centre


Gold Coast Learning Centre (GCLC) is committed to providing quality training and assessment in accordance with the Standards for Registered Training Organisations (RTOs 2015). As such, GCLC is required to implement an assessment system that ensures assessments (including recognition of prior learning) comply with the assessment requirements of national Training Packages and VET Accredited courses within it scope of registration. This policy ensures Gold Coast Learning Centre assessment practices comply with SRTOs, provides GCLC assessors with clear information on assessment processes and evidence requirements, and ensures that assessments are conducted in accordance with the principles of assessment and rules of evidence.

Policy Statement


The following words and expressions have the following specific meaning, as in the Standards for SRTOs 2015.

Policy Principles

Underpinning Principles

Competency based assessment is a system of collecting evidence, about a person’s performance to a pre-set competency standard with emphasis placed on what a person can do (the outcome) rather than comparing a person’s achievement to others. There is no concept of pass or fail, only competent (C) or not yet competent (NYC). The training is focused and allows for greater participation of the learner in the assessment process.

Three levels of assessment:
Various levels of assessment may be used, including:

Self-Assessment also known as pre-assessment provides information about prior knowledge and skills. This baseline information may diagnose a problem or training requirement.

Formative assessment assists and supports training by monitoring and advising learners of their performance and rate of progress against the training outcomes. This provides feedback to the learner, supervisor and trainer on what development activities are needed to achieve the required competencies. Assessment accumulates.

Summative assessment evaluates of achievement of the Training outcome. Often conducted in the workplace, summative assessment confirms achievement of the competency requirements. Assessment culminates.

Assessment modes at GCLC are:

Evidence gathering methods commonly used by GCLC may include, but are not limited to

Special Considerations

Reasonable Adjustments to assessment

Assessment Submission

Principles of Assessment

Rules of Evidence

Assessments are conducted ensuring compliance with the Rules of Evidence (ROE) as prescribed in the Standards for RTOs.

Moderation and Validation of Assessment

It is the responsibility of all RTO’s to ensure that internal and external moderation and validation processes are maintained to ensure consistency of assessment feedback, judgments and grading, especially where courses are delivered. Moderation and validation processes must be consistent with relevant policy documents.

Grading Standards

Assessment is carried out at both the individual task level and at the level of the unit or subject. Assessment tasks within units and subjects are marked according to specific marking criteria. Students enrolled in VET courses qualifications, unit of competency outcomes are recorded as Competent or Not Yet Competent and learners need to achieve competency for each assessment task. Assessment tasks within a unit or competency are recorded as Satisfactory or Not Yet Satisfactory, or either Result Pending or Resubmission Required.

Assessment Extensions

Applications for an assessment extension must be submitted in writing (e.g. email) to the VET coordinator before 9:00 am on the assessment due date. Only in exceptional circumstances will a late application be accepted. GCLC manager may take into consideration the applicant's prior history of Assessment extensions. The following circumstances will normally result in extensions being granted by the Academic manager provided that the required supporting documentation is submitted:

If you are granted an extension, it is important that you attach a copy of the email granting you that extension. In exceptional circumstances, if the extension is granted over the phone, the Academic manager must confirm this immediately in an email. The extension due date for your assessment submission will also be recorded and a copy saved in the student’s file.

The following circumstances are unacceptable grounds for extensions:

Length of Extensions

The School has a duty of care to ensure that the student will still be able to keep up with their study and assessment submission. Therefore, the normal maximum extension period is ten (10) days. In extraordinary circumstances, the Academic manager may agree to a longer extension but this will require additional evidence about the student's ability to catch up with their work.

If a student is unable to meet the extended deadline, they will be required to pay Assessment Late Submission Penalty please refer to late submission penalty and Pre-course commencement form.

Supporting documentation required

You must provide a copy of supporting documentation with your application for an extension. If you do not have the documentation at the time when you make your application, you should include a note to this effect in your application. You should forward your documentation as soon as possible.

Please note – GCLC will not process your extension application until supporting documentation is received.

Assessment Late Submission Penalty

Penalties for late submission of assessments
Assessments that are received after the submission date or, where an extension has been granted, after the extended date, will be subject to a late submission penalty:

Students should be aware that any assessment submitted late must comprise a genuine attempt of the task required. Late Assessments are also likely to be returned with a significantly reduced level of feedback and commentary.

It is Gold Coast Learning Centre policy that an extension will not be granted beyond the end of the date where the student is completing their course. Students must then apply for a statement of attainment or pay the whole fees to study the qualification again.

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