Policies and Procedures Refund Policy and Procedures Gold Coast Learning Centre, Surfers Paradise
Gold Coast Learning Centre (GCLC) has a fair and equitable refund policy and procedure that is compliant with ASQA and ESOS requirements. This policy is provided to students prior to any contract being signed or prior to any payment of the course, whichever happens first.
GCLC has implemented policies and procedures to ensure students are protected by the provisions of the ESOS Act 2000 and by the ESOS Regulations 2001. The Refund Policy and Procedures are made available to students through our website, Pre-Information booklet and Student booklet.
All refund applications require the submission of a completed Refund Request Form and a completed Cancellation of Course Form, along with relevant supporting evidence from any student requesting a refund. The completed forms must be submitted to the Manager by email, post or in person.
- By email to firstname.lastname@example.org; or
- By post to PO Box 567, Surfers Paradise QLD 4217, Australia
Any request for a refund received is then assessed by management for eligibility.
All requests for cancellation and refund must be made in writing as outlined above in Clause 1
All applications for Cancellation of enrolment are subject to a $250 Course Cancellation fee
Any students who voluntarily cancel and withdraw, or are dismissed due to breach of conditions, with outstanding payments on their payment plans will be required to pay the remainder of fees for the course they are currently studying plus the $250 cancellation fee. Failure to comply with these terms may result in the refusal to provide a release letter or cancellation of current CoE(s) until these conditions are met.
Any student who enrols in multiple courses, bundles or packages to achieve a discount, and then cancels their enrolment in the multiple courses, bundles or packages early, will forfeit any discount originally extended to them and will be charged at the full retail prices, regardless of any current promotions that may be on offer at the time.
Any payments already received will be applied to any courses already studied first and at the full retail price. The student will also be required to pay the difference owing (gap) if any, between the fees collected and the full retail price of the fees for the courses they have already studied and are currently studying plus the $250 cancellation fee.
Bank fees and charges will be deducted from any refunds made to overseas bank accounts by electronic transfer or bank draft
Some fees are non-refundable. These include various application and cancellation fees, enrolment fees, material fees, payment plan fees, late fees, telegraphic transfer fees and may also include other non-tuition fees as updated from time-to-time
All refunds will be paid to the person who has entered into the contract with GOLD COAST LEARNING CENTRE, unless the person gives a written direction to pay the refund to someone else
Refunds will be processed and paid within four (4) weeks of the receipt of the written notification
Refunds will be made either by bank transfer to an Australian bank account, by overseas telegraphic transfer or in the form of a cheque in Australian Dollars (AUD). Refund cheques will be posted to the nominated address, or made available for collection from the Student Services team on Campus
For International Students, refunds will not be granted if the Department of Home Affairs has excluded the student from continuing his or her studies
In all cases where a student is suspended, excluded or expelled due to non-compliance with the school rules or Code of Conduct no monies will be refunded unless GOLD COAST LEARNING CENTRE is required to do so by law
Exceptional circumstances fee refunds
The Manager may assess and deem that exceptional circumstances apply in some cases. Exceptional circumstance fee refunds are wholly at the discretion of the Manager of GOLD COAST LEARNING CENTRE and must be supported by any/all relevant documentary evidence and be in English. For example: An original medical certificate or death certificate
Should a student become seriously ill or be required to return home due to exceptional circumstances of a compassionate nature, such as the death or severe illness of an immediate family, and can no longer continue their study within the foreseeable future, GOLD COAST LEARNING CENTRE may refund the balance of unused tuition fees and accommodation fees. Requests for such a refund must be made in writing to the Manager
The student has a legitimate complaint against GOLD COAST LEARNING CENTRE that can be substantiated under the Consumer Protection Laws of the Commonwealth of Australia or the State of Queensland
In the unlikely event that GOLD COAST LEARNING CENTRE is unable to deliver a course in full, and at the discretion and preference of the student, GOLD COAST LEARNING CENTRE will either:
Offer the student a full refund of all the course money paid to date, and paid in full within 4 weeks of the day on which the course ceases to be provided; or
Offer the student enrolment in an alternative course provided by GOLD COAST LEARNING CENTRE at no extra cost. If the student chooses placement in another course, appropriate admissions documentation will need to be signed by the student to indicate acceptance of a new enrolment
For International Students who have paid fees in advance, if GOLD COAST LEARNING CENTRE is unable to provide a refund or place the student in an alternative course, the TPS (Tuition Protection Services – ESOS) will place the student in a suitable alternative course at no extra cost.
If TPS cannot place the student in a suitable alternative course, the ESOS Assurance Fund Manager will attempt to place the student in a suitable alternative course or, if this is not possible, the student will be eligible for a refund as calculated by the Fund Manager
The Tuition Protection Service is an initiative of the Australian Government to assist international students whose education providers are unable to fully deliver their course of study. The TPS ensures that international students are able to either:
Complete their studies in another course or with another education provider; or
Receive a refund of their unspent tuition fees.
Find out more about the Tuition Protection Service
The refund amount payable by GOLD COAST LEARNING CENTRE is as follows:
If written cancellation of the enrolment is received four (4) or more weeks prior to the commencement date of the program of study – 50% of tuition fees, 0% of non-tuition chargeable fees will be refunded. (Excluding withdrawal due to visa refusal)
If written cancellation of the enrolment is received less than four (4) weeks prior to or on the commencement date of the program of study – 30% of refundable fees, 0% of non-tuition chargeable fees will be refunded. (Excluding withdrawal due to visa refusal)
If written cancellation of the enrolment is received after the commencement date of the program of study, the student is dismissed or expelled, or is in breach of GCLC Code of Conduct conditions or Australian State or Federal Government Laws and Regulations – No refund of any fees. (Excluding withdrawal due to visa refusal)
Withdrawal due to visa refusal prior to or on course commencement date as per the CoE - A full refund of the course fees or deposit received will be made minus the lesser of the following amounts: 5% of the amount of course fees or deposit monies received by GCLC in respect of the student before the default day, or $500
In the case where the student commenced the course, a refund of the unspent prepaid tuition fees only will be made
Withdrawal due to visa refusal after the agreed start date - No refund of any fees
- Please note: In the case of an agreed course start date deferment, the refund policy relates directly to the new agreed start date
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