Transfer between Registered Providers Transfer between Registered Providers Policy and Procedure | Gold Coast Learning Centre

Policy

The National Standard 7 restricts approved providers of courses to international students (“registered providers”) from enrolling transferring students prior to the student completing 6 months of their principal course of study.

This policy is designed to ensure that Gold Coast Learning Centre does not enrol any transferring international student prior to 6 months of their principal course being completed, unless that student has a valid Letter of Release agreeing to such a transfer, or if other specific conditions are met.

This policy also details the procedures for assessing applications to transfer from the college to another registered provider within the initial 6 months of a student’s principal course.

After the first six months of the principal course, no restrictions apply.

Requirements

Procedures

Letter of Release

Students must apply for a letter of release on the appropriate form, this form can be accessed at GCLC, via GCLC’s website and email.

Applications for a letter of release will be considered by the Manager and responded to within 14 days of being received by GCLC

A letter of release will be granted in accordance with this procedure and only if the student can provide written confirmation that a valid enrolment offer has been made by another registered provider.

A letter of release will normally be granted, within 10 working days of the application, in the following situations:

A letter of release will normally not be granted in the following situations:

If a letter of release is refused, reasons for the refusal will be documented in writing and the student will be informed of their rights of appeal using GCLC complaints and appeals procedure.

A copy of the student’s letter of release application; notes recording the assessment of the application and a copy of the response letter sent to the student by GCLC must be placed in the student’s file

Enrolling a transferring student

GCLC will not knowingly enrol a student wishing to transfer from another registered provider’s course prior to the student completing six months of his or her principal course of study except where:

In the event that GCLC knowingly enrols a student wishing to transfer from another registered provider’s course prior to the student completing six months of his or her principal course of study documentary evidence of at least one of the four conditions listed above must be obtained and placed in the transferring student’s file.

GCLC will not seek to enrol a student who has not yet completed six months of their principal course of study with another registered provider unless the requirements of the National Code are met and then only in accordance with this procedure.

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